Certificates and legalization FAQ

I am not aware of country requirements of the universities my candidates are applying for. Is there a general legalization service irrespective of country?

The legalization service is applicable to specific country requirements. It is the responsibility of the candidates to find out if the university they are applying to has legalization requirements. The standard list of countries requiring legalization can be found in the Coordinator Notes and Assessment procedures, both located on the Programme Resource Centre.


Does the legalization fee cover both the Diploma and Diploma results documents?

Legalization fees are charged per document. The fees can be found in the Fees and Billing document on the Programme Resource Centre (PRC).


Is there a different legalization fee charged depending on the type of document to be legalized?

The legalization fee is the same for all types of documents.


The country that I need to submit a legalization request for is not appearing on IBIS? How do I proceed?

Please email legalization@ibo.org with your request, indicating the candidate details, the country of legalization and which results documents need legalizing.


What happens if my candidates request legalization for several countries?

Contact legalization@ibo.org  for advice providing as much information as possible.


How do I pay for the legalization request that I have submitted via IBIS?

You will be sent an invoice at the end of September (May session requests) and at the end of March (November session requests).


How do I request the legalization service on behalf of my candidates?

All the information that you require can be found in section B7.5 of the Assessment procedures.

 

The candidate results documents have arrived at our school, but only the Diploma is in the package; the Diploma results sheet is missing for a particular candidate(s).

Check to see if there has been a legalization request for the candidate(s) missing. The legalization process will take more time to process than the production of the non-legalized certificates. Any legalized results documents will be sent separately.

If there are no legalization requests, please contact support@ibo.org to enquire.

 

My candidate has received a grade increase due to an enquiry upon results and the Diploma results requires legalization. When will we receive the new legalized document?

The IB print grade change Diploma results each week during the enquiry upon results period (5 July - 15 September).

Those that require legalization will be sent to Switzerland to begin the legalization process. The legalized document will be sent to the school.

 

How do I request the legalization service once I have graduated from school?

Email legalization@ibo.org, providing your full name, date of birth, the IB school you graduated from and the country of the university you are applying.  


How do I make a payment for the legalization service?
You will be required to make payment via bank transfer, once your order has been received and the IB have received all of the relevant information from you.


I will be graduating in July and I need my results document to be legalised. How do I proceed?
Whilst you are still present at school, you should speak with your coordinator who can submit a legalization request online, on your behalf before the 15 June deadline. Requests will need to come from your school.

My university is asking for a legalized IB results document from me, however, I have lost my original certificate. What can I do?
You will first need to request a replacement certificate via https://rrs.ibo.org. There is a fee charged for this service.
On the notes section of the order form you should indicate that you also require the results certificate to be legalized. There is a separate fee charged for this service.


Which countries require the legalization of IB results documents?
Legalization of IB results documents is a determined by the university location. You will need to contact the university you have applied to in order to find out if they require a legalized IB results document.

What is the “Declaration of value” that issued by the Italian Ministry of Education?

The declaration of value is a requirement for universities in Italy and is only required for candidates who have been awarded the Diploma.

The IB Diploma results document will need the apostille stamp, before being sent to an Italian consulate to obtain the declaration of value. The IB can fulfil this on your behalf or you may use any Italian consulate in your location to obtain the declaration of value.


I need my certificate to be legalized urgently. Can the process be expedited?
Unfortunately, the IB are not able to provide a priority service for legalization. We rely on third party organizations outside of the UK to obtain the legalization stamps. The IB will however ensure that your request begins the legalization process within 2 days of receipt of the request.

How can I get my diploma results legalized?

In some countries the IB Diploma Programme Results document needs to be legalized in Geneva, Switzerland, by the relevant chancellery, embassy and/or consulate for entrance to universities.

Where this is the case, it is the responsibility of the Diploma Programme coordinator to inform their students about this requirement and submit a request on your behalf.

As default, the Diploma results document is always legalized. You can request for the Diploma or Course results to be legalized if necessary.

The university you are applying to will be able to tell you if they require a legalized IB results document. Legalization is determined by the country of the university and not the alumni residency.

For candidates requiring the legalization of the IB Diploma Programme Results, the Diploma Programme coordinator should submit a request to the IB no later than 15 June for May examination sessions or 15 December for November examination sessions, about three weeks after the examinations.

Legalized diploma results will be sent to the appropriate schools and normally arrive by the end of September (May sessions) or March (November sessions).

 

I need to get my diploma legalized but I graduated a while ago, how do I do this?

In some countries the IB Diploma Programme Results document needs to be legalized in Geneva, Switzerland, by the relevant chancellery, embassy and/or consulate for entrance to universities.

At any time, alumni from previous exam sessions can request the legalization of their IB Diploma results. The university you are applying to will be able to tell you if they require a legalized IB results document. Legalization is determined by the country of the university and not the alumni residency.

To request the service, you should email legalization@ibo.org and include your full name, date of birth, school name and session number and year of graduation. You will also need to provide a copy of your passport in some cases. The legalization team will be able to advise you.

There is a charge for this service.

 

Does the IB issue a declaration of value for Italy?

Legalization for Italy requires the obtaining of the Apostille Stamp on the International Baccalaureate Diploma Results, as well as the issue of the Attestation and or Declaration of Value issued by the consulate of Italy in Geneva, Switzerland.

The legalization process is managed through the legalization service of the International Baccalaureate in Cardiff, who will automatically obtain the Attestation and/or Declaration of Value from the Italian consulate in Geneva, unless otherwise specified by the school/alumni.

Note that each individual may obtain the declaration of value from their own Italian consulate.

 

What is legalization?

In some countries, the official IB Diploma results document will not be valid until it is legalized in Geneva, Switzerland, by the relevant embassy or consulate. It is the responsibility of the Diploma Programme coordinator to inform students of this requirement.

As default, the Diploma results document is always legalized. You can request for the Diploma or Course results to be legalized if necessary.

There are two categories of countries which require legalization:

 

  • Countries requiring the "Apostille" stamp only: a single Apostille stamp will be valid for all the countries who are signatories of The Hague Apostille Convention.

 

  • Countries requiring legalization through their consulates, as these countries are not signatories of the Apostille Convention.

 

For candidates requiring the legalization of the IB Diploma Programme Results, the Diploma Programme coordinator should submit a request to the IB no later than 15 June for May examination sessions or 15 December for November examination sessions, about three weeks after the examinations.

Legalized diploma results will be sent to the appropriate schools and normally arrive by the end of September (May sessions) or March (November sessions).