Global IB Event Participation Policy and Privacy Supplement

Cancellation Policy

Any cancellation occurring 22 days or more prior to the first day of the IB event will incur a credit note for the full amount of the registration fee. Cancellations made 21 days or less prior to the first day of an IB event will incur a penalty of 100% of the registration fee.

In the unlikely event that IB must cancel an IB event, the total amount of the registration fee will be refunded or a credit note provided for the full amount of the registration fee.

Audiovisual Recording Policy

The audio and/or videotaping of IB events is strictly prohibited. Anyone in breach of this policy may be asked to leave without refund of participation fees. 

The International Baccalaureate sometimes requests a photographic, digital, video, or film record of its conferences, workshops and other events. Whenever it chooses to make such records it will only ever make use of them for its own legitimate business purposes.

By registering for and attending an IB event, participants are deemed to accept that they may be included in such a recording.

In the event that the participant becomes aware of his/her image being used in a way with which he/she is uncomfortable, he/she should make representations to the event organizers who will be able to contact the relevant IB department.

Safety Policy

Neither the IBO nor its directors, officers nor agents are responsible or liable for the safety and property of participants or their companions during the IB events or any excursions related thereto. Travelling to and from the IB events venue should take place under the participants’ sole responsibility.

Participants are responsible and liable for their safety and property. Participants are advised to seek information on potential health and security risks for themselves and their companions at the workshops and to secure adequate insurance coverage.

Privacy Supplement

The IB is committed to protecting the privacy of your personal data and personally identifiable information (“Personal Data”) when you register for an IB event in line with the IB Privacy Policy.  This statement further explains how your Personal Data is collected, used, transferred and disclosed when your register for an IB event.

Registration for an IB event is done through the event management software service available through our website or through the direct link sent to you as part of an e-mail message from the IB.

Thus, we collect Personal Data from you when you voluntarily provide such information to the Registration Service.   By using the Registration Service, you agree to provide complete and accurate Personal Data to the IB.

The Personal Data we collect and process depends on the type of IB event for which you register, but may include, without limitation, your name, address, email address, phone numbers, passport information, medical or other information regarding disabilities or other conditions requiring accommodations to access the IB event, information about your use of the Registration Services and communications from Registration Service.  In some cases, the IB may collect financial information, such as bank details and credit card information, as well as travel information (including contact information for next of kin).

Your Personal Data is collected and processed for the following purposes: 

  • to register you for the particular IB event(s) you have chosen and process any required payments,
  • to provide you with information relating to the particular IB event(s) for which you have registered,
  • to conduct surveys about the particular event for which you have registered or the Registration Services;
  • for promotional and marketing purposes in order to communicate with you about other IB events or topics that the IB believes would be of interest to you, and
  • for other business-related functions and purposes compatible with registering for an IB event.

The Registration Service, is provided by a third-party and it is integrated with other business-related services provided to the IB by other companies (such client relationship management services, travel booking services and payment processing services). Accordingly, your Personal Data may be transferred to, and further processed by, these third party service providers in connection with their performance of such functions.