Online registration and payment information
Workshops should be carefully selected to ensure appropriateness for each individual’s present level of understanding of the programme. Note should be taken of the level of experience of working with the programme. Questions about the appropriateness of workshops to individual/school needs should be addressed to: mypibaem@ibo.org
Registration criteria
Please refer to the academic programme of the workshop concerned
Language requirement for participants
All sessions will be conducted in English unless otherwise specified. Participants’ command of the teaching language must be such as to allow for full and unaided participation.
Where to register participants
IB coordinators register participants via the online registration system
Login name and password to use:
IB schools: IBNET login information
Contact: ibnet@ibo.org
Candidate schools: OCC login information
Contact: occ@ibo.org
Interested schools
: If the online registration system has been used before, enter login and password information. For first time users, create login name and information
Contact: ibaemevents@ibo.org
Maximum number of participants from the same school per workshop : 10
Confirmation of registration and travel arrangements
- The IB coordinator and individual participants will receive an automatic acknowledgment of registration, followed by a formal confirmation of participation when the required number of participants has been received and the workshop can be opened. Please do not confuse the automatic acknowledgment with the confirmation of registration!
- IB Africa, Europe, Middle East reserves the right to cancel sessions that do not receive sufficient enrolment.
- All registrations are subject to space availability and are accepted on a first come, first serve basis. Registrations arriving on or before the workshop registration deadline are not guaranteed placement.
- Please do not purchase non-refundable airline tickets until you have received the formal confirmation of participation. The IB recommends the purchase of comprehensive travel insurance in cases where such reservations are unavoidable.
Changes to registrations of confirmed participants:
- A registered and confirmed participant who is unable to attend may be replaced in the workshop concerned by another teacher from the same school, provided the replacement has the required criteria for that workshop.
- Registration cannot be transferred from one subject workshop to another unless authorization has been requested, and written confirmation received, from the IB Africa, Europe,Middle East Events Unit. In cases where such authorization has not been given, the registration will be cancelled with no reimbursement of the fee.
- No on-site applications for changes of subject workshop will be accepted.
Practical information for registering participants
- Participants’ names on badges will appear as spelled in the online registration form.
- Avoid using accents and special characters, as these may not be recognized by our system.
- Ensure that the participant’s email address is correct, for easy communication before the event.
- Accommodation information is available on the event web page of each workshop.
- Within a week after the event, coordinators will be notified by email that certificates of attendance can be downloaded from the Regis online system.
Invoice and payment
Once participants have been registered by the coordinator and have been confirmed by the Events Unit, a pro-forma-invoice can be generated and printed:
- Click on the “Billing” and “my order” buttons
- Verify that all details on the invoice are correct then click on “close invoice for printing” button.
Payment should be made with the pro-forma invoice. If a final invoice is required to make the payment, a request can be sent to the IB Credit Control Office: creditcontrol@ibo.org. A postal address, to which Credit Control can send the original invoice, should be included.
Full payment of registration fees should be made at the latest three weeks before the event.
